Deploying cloud storage myTpen Files with built-in gradebook as a Low-Cost LMS
The Challenge
Lack of digital LMS
The institution had no formal LMS in place, relying entirely on paper-based processes for managing classroom activities and administrative tasks. There was lack of centralized access to resources.
Limited budget
With financial constraints, the institution struggled to find a cost-effective solution that could support their transition to a digital platform without compromising on functionality.
Manual administrative processes
The absence of digital tools for administrative management especially during COVID pandemic resulted in time-consuming manual processes, increasing the workload for staff and educators.
Fragmented communication
Communication between teachers, students and parents wasn’t concretely seamless. Teachers relied on multiple platforms communicating via WhatsApp, email, SMS etc.
Implementing the Solution
To overcome these challenges, Arise International institution decided to make its first digital leap by deploying myTpen Files as a low-cost LMS alternative. The implementation process included:
Utilizing myTpen Files for cloud storage
The institution leveraged myTpen Files as a central repository for all educational and administrative materials. Teachers could upload timetable, assignments and resources, while students could submit their work and access learning materials easily from anywhere.
Organizing classrooms and departments
myTpen Files folders were organized by classroom, subject, and administrative departments, creating a structured and easy-to-navigate system. Permissions were carefully managed to ensure that only relevant individuals had access to specific files.
Streamlining teaching and grading
myTpen Files integration with myTpen suite apps like Grading and Board made teaching and grading easier for teachers and students, enabling reusability of resources and reducing friction.
Structured organization and increased accessibility
The deployment of myTpen Files as a low-cost LMS alternative led to several positive outcomes for Arise International institution
Cost savings
By avoiding the purchase of an expensive LMS, Arise Institution was able to achieve its digital transformation goals within its budget, reallocating resources to other critical areas of the school.
Structured organization
The structured organization of myTpen Files folders allowed for easy retrieval of documents, enhancing resource management and ensuring that all materials were up-to-date and readily available.
Increased Accessibility and Efficiency
Teachers and students could access educational materials and submit assignments from any location, significantly improving accessibility and reducing delays in the learning process.
Audit and accountability
Digital record-keeping ensured that important data was securely stored and readily accessible for reviews and inspections improving transparency and accountability in both classroom and administration.
Organization Details
ARISE International institution established in 2014, affiliated with the CBSE Board of India, boasts a meticulously designed and a well-structured curriculum. By pairing with digital tools , the school has set a stage for future growth
Tools Used
myTpen Files , Grading and myTpen Board